Working with Autoclave Cycles & Steri Packs in Dental4Web

Working with Autoclave Cycles & Steri Packs in Dental4Web

Quote

Record Sterilisation Cycles and Track Packs

Once your Sterilisation module is set up, you can log every autoclave cycle, successful or failed, and allocate sterilisation packs to patient treatment for full tracking. Generate barcode labels with cycle and expiry dates, then scan them straight into the cycle.

This article covers how to enter, find, edit and delete autoclave cycles, and how to record the packs used on a patient from their Treatment page.

InfoClick here for Setup instructions if required

Autoclave Cycles

Autoclave cycles are found in the navigation menu > Management > Sterilisation page

Enter an Autoclave Cycle

Each cycle - successful and/or failed - must be entered into the Sterilisation module for accurate record keeping. 
  1. Select the autoclave to add the cycle against from the Autoclave drop list
    1. Add a cycle ID or keep the auto entered ID
      1. Click Tab key to generate the autoclave pack
    2. Enter the Bar Code from you pack label
      1. Click Scan (or type in the Bar Code number if no scanner available)
      2. Scan the relevant barcodes on the packs
    3. Contents: Select the pack contents (this list was created during Setup stage)

Enter an Autoclave Cycle with Barcode Labels

Sterilisation barcodes that include Autoclave information, Cycle date and expiry date will be generated from the date of the Autoclave cycle into Dental4Web.
Example: If the expiry period is set to 6months then the expiry date is 6 months from the Cycle Date
  1. Select the autoclave to add the cycle against from the Autoclave drop list
    1. Add a cycle ID or keep the auto entered ID
      1. Click Tab key to generate the autoclave pack
      2. Tested: Select Yes (Y) or No (N) 
      3. Passed: Select Yes (Y) or No (N)
      4. Notes: Add any relevant notes (if needed)
    2. Select Add Bulk Barcodes icon

    3. Enter number of barcodes required for the cycle
    4. Click Add & Print Labels

    5. Select Label Type (around 24 labels to a sheet is recommended) 
    6. Click Print

    7. Barcodes will be automatically added to autoclave cycle
    8. Contents: Select the pack contents (this list was created during Setup stage)
Info
If required, see setup instructions

Find an Autoclave Cycle

When many cycles exist, it is difficult to find a particular one. Use the search function to do this.
Not all details found within the search field must be entered, however the more detail, the easier it will be to find.
  1. Select the search field:
    1. Enter the text to search. 
      1. The text can be anything from the columns within the Sterilisation page
    2. Click [x] to clear the search

Edit an Autoclave Cycle

Once a cycle has been entered, if changes are needed, it can be edited. 
  1. Select the autoclave to edit the cycle against from the Autoclave drop list                                        
    1. Highlight the Autoclave Cycle field to be edited
      1. in most cases yellow fields are editable by either a drop list to select from or freehand notes
    2. Make changes

Delete an Autoclave Cycle

If a cycle has been incorrectly entered, it may be deleted if no packs have been allocated to patients. 
  1. Select the autoclave to edit the cycle against from the Autoclave drop list                                        
  2. Autoclave Cycles
    1. Select the cycle from the list
    2. Click Delete icon
    3. Notes
      If a cycle has failed. DO NOT delete it. Passed = N

Sterilisation Packs

Allocate a Sterilisation Pack to a Patient

When using a pack on a patient, the pack is added to the Treatment page, allowing sterilisation tracking.
  1. Click the navigation menu > Patients > Treatment page
    1. Enter the Steri item number 
  2. Open the clinical notes by clicking in the Nt field in the selected row
    1. The Sterilisation Notes open automatically
  3. If you have a scanner:
    1. Click Scan 
    2. Scan the pack(s) used on this patient
    3. Click OK
  4. If you do not have a scanner:
    1. Type in the Bar Code from your pack
    2. Select the contents of the pack if they do not appear automatically
    3. Click OK
  5. Click Print icon if Pack Usage printout is required
  6. Click Delete icon if this pack is to be deleted from the Patient Treatment 
    1. Click OK