Victorian General Dental Scheme (VGDS) Payment Management in D4W

Victorian general dental scheme (VGDS) payment management including setup to invoice responsible party, setup fee level for a patient, receive a payment and print an invoice. 

Victorian General Dental Scheme (VGDS) Payment Management

The amount of fee an eligible patient pays depends on their dental problem and circumstances.

Refer to Dental Health Services Victoria for details.

This article shows how to setup in Patient's file and process payment for an adult patient with a Concession Card, under Victorian General Dental Scheme (VGDS).

Setup Invoice Responsible Party

1. Go to Patient Records > Patients tab > Address sub-tab
2. Send Invoices to:
1. Select Third Party
2. Select Victorian General Dental Scheme from Now viewing droplist
3. Click OK
   
   

Setup Fee Level for Patient

1. Go to Patient Records > Patients tab > Insurance/Various sub-tab
2. Select Victorian General Scheme in Location Fee Level droplist
   
   

Receive Payment 

When patient arrives, provider can request that the patient pay $29 upfront for the visit.

1. Go to Patient Records > Receipts tab
2. Receipts menu > New Receipt
3. Enter Amount and Payment Type
   
   
4. Click Create or Print
   
5. Tick Autoallocate deposits
   
6. Click Create
   The balance of the invoice is what VGDS owes the provider.

Create Invoice

1. Go to Patient Records > Treatment tab
2. Enter treatment items or transfer items from Treatment Plan tab
3. Go to Itemised Invoices > New Invoice Only
4. Make sure the Main Responsible Party is Third Party > Victorian General Dental Scheme
   
5. Click Receive Payment
6. Tick Autoallocate deposits
   
7. Click Create
   The balance of the invoice is what VGDS owes the provider.

Print Invoice

1. Go to Patient Records > Treatment tab
2. Itemised Invoices menu > Re-print Invoice
3. Select the outstanding invoice
4. Tick Show Invoice details
5. Highlight the patient's payment
   
   
6. Click OK
   
   

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