Victorian Dental Scheme in Dental4Windows

Victorian Dental Scheme in Dental4Windows

Quote
In Victoria, Australia, when the local community dental clinic can't provide patients with services, the patients will be given a voucher to seek treatment from a private dentist.
Patients are required to pay the same fee that they would pay at the community dental clinic. The type of dental services that can be provided includes general care, emergency and dentures.
This article describes how to setup and use Victorian General Dental Scheme (VGDS) vouchers with Dental4Windows. Follow same procedures to setup for Victorian Emergency Dental Scheme (VEDS) and Victorian Denture Scheme (VDS).

Setup to Use Victorian General Dental Scheme (VGDS)

InfoIn Victoria, Australia, when the local community dental clinic can't provide patients with services, the patients will be given a voucher to seek treatment from a private dentist.

Patients are required to pay the same fee that they would pay at the community dental clinic.

The type of dental services that can be provided includes general care, emergency and dentures.

This article describes how to setup to use Victorian General Dental Scheme (VGDS) with Dental4Windows. 

Follow same procedures to setup for Victorian Emergency Dental Scheme (VEDS) and Victorian Denture Scheme (VDS). 

Eligible Patients and Fees Charged

InfoClick here for detailed information regarding eligible patients and fees for each type of dental service.

Setup Third Party

  1. Go to Patient Records > Patients tab
  2. Find/View menu > Third Parties list
  3. Click Add New
  4. Enter Name and contact details

  5. Click OK

Setup Payment Type

  1. Go to Location Setup > System Tables tab
  2. System Tables: Methods of Payment list
  3. Click Add
  4. Enter details

  5. Setup Bank Redirections (link coming soon) for Providers

Create/Update Fee Level

In some database, fee levels for VGDS and VEDS have been created already. However, users need to enter fee for each item manually.

InfoIf VGDS and VEDS fee levels are not present in the database, Create a New Fee Level/s then manually enter fee for each item.

Info2024-2025 fees schedule is available here.

Victorian General Dental Scheme (VGDS) Payment Management

The amount of fee an eligible patient pays depends on their dental problem and circumstances.

InfoRefer to Dental Health Services Victoria for details.
This article shows how to setup in Patient's file and process payment for an adult patient with a Concession Card, under Victorian General Dental Scheme (VGDS).

Setup Invoice Responsible Party

  1. Go to Patient Records > Patients tab > Address sub-tab
  2. Send Invoices to:
    1. Select Third Party
    2. Select Victorian General Dental Scheme from Now viewing droplist
    3. Click OK

Setup Fee Level for Patient

  1. Go to Patient Records > Patients tab > Insurance/Various sub-tab
  2. Select Victorian General Scheme in Location Fee Level droplist

Receive Payment 

When patient arrives, provider can request that the patient pay $29 upfront for the visit.

  1. Go to Patient Records > Receipts tab
  2. Receipts menu > New Receipt
  3. Enter Amount and Payment Type

  4. Click Create or Print
  5. Tick Autoallocate deposits
  6. Click Create
    The balance of the invoice is what VGDS owes the provider.

Create Invoice

  1. Go to Patient Records > Treatment tab
  2. Enter treatment items or transfer items from Treatment Plan tab
  3. Go to Itemised Invoices > New Invoice Only
  4. Make sure the Main Responsible Party is Third Party > Victorian General Dental Scheme
  5. Click Receive Payment
  6. Tick Autoallocate deposits
  7. Click Create
    The balance of the invoice is what VGDS owes the provider.
  1. Go to Patient Records > Treatment tab
  2. Itemised Invoices menu > Re-print Invoice
  3. Select the outstanding invoice
  4. Tick Show Invoice details
  5. Highlight the patient's payment

  6. Click OK

    • Related Articles

    • New Zealand Dental Benefits Scheme in Dental4Web

      The New Zealand Dental Benefits Scheme - Preset features, Adding & Editing, Generating Approvals & Claims Preset & Setup Features OHSA & SDSA Items OHSA & SDSA items are preset in D4Web Items page, there is nothing to do here. Click the navigation ...

    • SA Dental Scheme (SADS) in Dental4Web

      In the SA Dental Scheme (SADS) there are dental items in which the government will pay a portion of an item's cost and the patient may be expected to pay the balance. Here we guide you through the setup, management and processing of related items ...

    • VIC Dental Health Services Vouchers in Dental4Web

      In Victoria, Australia, when the local community dental clinic can't provide patients with services, the patients will be given a voucher to seek treatment from a private dentist. Patients are required to pay the same fee that they would pay at the ...

    • NZ Dental Benefits in Dental4Windows

      Charting patients under the NZ dental benefits scheme. Charting Patients under New Zealand (NZ) Dental Benefits Scheme To ensure the correct items are used, when charting for a patient under either the Oral Health Service for Adolescents (OHSA) or ...

    • WA Government Dental Subsidy Service in Dental4Windows

      In Western Australia, subsidised emergency and general dental care for adult concession cardholders is available through public dental clinics or private dental clinics participating in the Government Subsidised Dental Health Care Scheme. Here we ...