Setup & Manage SA Dental Scheme (SADS) in D4Web

Setup & Manage SA Dental Scheme (SADS) in D4Web

Quote
In the SA Dental Scheme (SADS) there are dental items in which the government will pay a portion of an item's cost and the patient may be expected to pay the balance. 
Here we guide you through the setup, management and processing of related items within D4Web for the SADS (EDS/ GDS/ PDS ) Insurance

Prerequisites

Info
In order for the system to be able to operate as expected the following are needed:
  1. A copy of the current SADS schedule
  2. The General Setting Set multiple Insurance Environment must be enabled

Setup

Setup Specific SADS Item Codes (optional)

Although SADS uses the Australian ADA Item system, some non-standard items have been added and some items have slightly modified behaviours.
These items may need to be added to D4Web if those codes are used in treatment cases. 
InfoClick here to learn how to add New items

Setup a Payment Type


InfoClick here for instruction on Adding new Payment method

Setup the Insurance Company for SADS

To setup the Insurance Plans (one needed for each of the schedules):
  1. Insurance in View: SADS (SA)
  2. Insurance Plans section:
    1. Click ADD
  3. Update Insurance Plan Rebate Fees
  4. Insurance Plan details window
    1. Click to enter the New Period Start Date if applicable
    2. Click OK
  5. Co-Payment is allowed must be ticked
  6. Add the rebate fee against each item 
  7. Click OK

Setup Fee Level

If there is no existing SADS Fee Level in D4W a new fee level needs to be created as per the SADS Fee Schedule.  
Info
Click here (link coming soon) for Adding new Fees instructions 
Notes
Note: Centaur software are not responsible to maintain the fees, please refer to SADS website for Fee Schedules.
Refer back to the prerequisites section above for link to the Website

Setup Patient File Fee Level and Insurance

InfoThe General Setting Set multiple Insurance Environment must be enabled.
  1. Click the navigation menu > Patients > Patients page > Insurance/Various page
    1. Fee Level: Select SADS 
    2. Insurance Level: SADS

Processing SADS invoices & receipts

Once you have setup the SA Dental Scheme you are able to process invoices and receive SADS payments

Process Invoice

The process is the same as any invoice in the system.
  1. Click the navigation menu > Patients > Treatment page
  2. Enter item/s 
  3. Itemised Invoices toolbar > Select New Invoice Only / Press F2 key
    1. Click OK to the following message

    2. Tick Show extended attributes > Tick Auto allocation

    3. Click:
      1. RECEIVE PAYMENT to go straight to Receipts page to receive gap payment
      2. CREATE to create the invoice.
      3. PRINT to create & print the invoice

Receive SADS Payment 

  1. Click the navigation menu > Patients > Receipts page
  2. Receipts toolbar > Select New Receipts...
    1. Payment from select Insurance > SADS
    2. Enter the Amount 
    3. Select the SADS payment type
    4. Ensure the amount is allocated to the correct balance.
    5. Remove tick from Autoallocate Payments and enter the amount against the correct balance if not. 
    6. Click CREATE or PRINT

Printout Formats for Co-Payment Invoices

These printouts need to contain data in respect to the Insurance (SADS) and Patient portions concurrently as shown below:

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