Bank Slips in D4Web

Bank Slips in D4Web

QuoteCreate bank slips for bank deposits and / or simply for the purpose of finalising payments in D4Web. Manage EOD reconciliation, and other banking features. 

Where to find the Bank Slips page

Click the navigation menu > Management > Bank Slips page
Before Bank Slips can be created, Provider, Bank Account & Bank Assignments must exist.

Bank Slips

Create a Cash and Cheques slip

Bank slips can be used to create Banking Slips for Bank deposits and / or simply for the purpose of finalising payments in D4Web to mimic deposited fund totals and therefore restricting users from deleting/reversing a confirmed and banked payment. 
  1. Selected Bank Account to View: Select the account for cash and cheques
  2. Bank Slip toolbar > New Slip
    1. Location: Ensure location is set
    2. Cash Taken Out: If any cash will be removed before banking, enter the figure
    3. Click CREATE or CREATE & PRINT

Create an Eftpos slip

  1. Selected Bank Account to View: Select the account for EFTPOS
  2. Bank Slip menu > New EFTPOS
    1. Location: Ensure the correct location is selected (if applicable)
    2. On Hold: Only place a payment on hold to exclude it from the bank slip
    3. Click CREATE or CREATE & PRINT

Other Bank Slips

Bank Slips can also be created for direct deposits from Insurance Claims payments. 
As these slips are for record keeping and lock down purposes only, you may opt to have a duplicate Bank Account setup so these payments are created in a separate slip to above transactions. 
  1. Selected Bank Account to View: Select the account for Insurance Claim Payments
  2. Bank Slip menu > New EFTPOS
    1. Location: Ensure the correct location is selected (if applicable)
    2. On Hold: Only place a payment on hold to exclude it from the bank slip
    3. Click CREATE or CREATE & PRINT
Slips found in Deposit Slip ID to view when viewing the correct Bank Account

Place a Payment on Hold / Exclude from Bank Slip

Its possible to place a payment - usually cheques - on hold to exclude them from the current slip.
There are two ways a payment can be placed on hold. 
  1. Receipts
    1. Click the navigation menu > Patients > Receipts page
    2. Select the relevant payment
    3. Details of Receipt: Click the N in On Hold column to change to H

  2. Bank Slips
    1. Click the navigation menu > Management > Bank Slips page
    2. Select relevant Bank Account to View
    3. Bank Slips menu > New Slip/EFTPOS/AMEX/Diners
    4. Click the N in the On Hold column to change to H

Deleting Bank Slips

Depending on the reason for deleting a bank slip, follow the appropriate instructions below. 
It is highly recommended that before deleting any bank slip, the following details are noted down
  1. Date and Time of Slip
  2. Total Banked Amount
  3. Total Cash Taken Out (if any)

Delete Bank Slip, Where No Other Payments Collected After Creation

This usually applies when a bank slip has been created by mistake, perhaps in the middle of the day, when more payments will be entered. 
  1. Find the correct bank slip by selecting    
    1. Location, Selected Bank Account to View and Deposit Slip ID to view

  2. With the correct bank slip in view, go to Bank Slip menu > Delete Current Slip / Click Delete icon
    1. Click OK on warning message
    2. If security is activated, enter a Username and Password and if further security is activated, enter the Reason for deletion

Delete Bank Slip, Where Other Payments Have Been Collected After Creation

This usually applies when an incorrect payment has been noticed the day after (or later) a bank slip has been created and if deleted, old payments will be mixed with more recent payments. 
IdeaFor an easier way to handle incorrect banked payments, activate the reversals feature and never have to complete the below steps again!
  1. Create a Dummy Deposit Slip
    1. Select the relevant Location and Bank Account to View
    2. Bank Slips toolbar > Select from New Slip / EFTPOS / American Express / Diners Club
    3. Click CREATE on slip containing today's payments (this will be deleted later)

  2. Delete Incorrect Deposit Slip
    1. Still within the Bank Slips page, bring the incorrect bank slip in view
    2. Bank Slip toolbar > Delete current slip
    3. Click OK on warning message
    4. If security is activated, enter a Username and Password and if further security is activated, enter the Reason for deletion
  3. Correct Issues with Receipt
    1. Click the navigation menu > Patients > Receipts page.
    2. Delete / correct the payment which was incorrectly banked. 
  4. Recreate Deposit Slip
    1. Back to the Bank Slips page
    2. Select the relevant Location and Bank Account to View
    3. Bank Slips toolbar > Select from New Slip / New EFTPOS 
    4. Click CREATE or CREATE & PRINT
    5. Enter the original Date and Time of the bank slip 
  5. Delete Dummy Slip
    1. Still within the Bank Slips page, bring the dummy bank slip in view
    2. Bank Slip toolbar > Delete current slip
    3. Click OK on warning message
    4. If security is activated, enter a Username and Password and if further security is activated, enter the Reason for deletion

Handling End of Day Reconciliation

D4Web provides reports and Bank Slips to reconcile all payments received from patients in a specified period.
The following instructions will demonstrate which reports to generate and how to create a bank slip as part of an end of day procedure.

Run the Total Receipts Report

This report lists the payments entered in D4Web within a specified period. Refer to this report to reconcile each payment type used by the practice. 
If these totals do not match the practice’s actual takings, then it is suggested to rectify the errors before proceeding to creating a bank slip.
Total Receipts Report & Total Receipts with Providers Report 

Reconcile 

When a discrepancy is discovered, it should be resolved before creating the bank slips. 

Create Bank Slip for Cash and Cheques

Bank slips should be created on a regular basis in order to finalise payments in D4W/PSS by restricting users from deleting/reversing a confirmed payment. 
See above for bank Slip Instructions

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