D4W Build Vi6 New features
Build 5429 / Release: 22/9/2023
Expenses Categories Report: Person code field added when exporting report
2 x Optimisations and / or bugs squashed
- Appointment Book: Fix Spelling Mistake with Fortnightly Templates
- When sending a SMS from an appointment if you have 'NONE' template selected and then select a different template the selected template doesn't load.
Build 5393 / Release: 15/06/2023
Setup Fortnightly / Alternating Weeks Appointment Book Templates
The Fortnightly/Alternating Weeks feature allows the user to customise the book setup for a Week 1 and Week 2 template.
Audit Trail Report: Discounts Applied
The Discounts Applied audit trail report provides a history of all discounts applied in the specified time period.
Automatic eForm Status in Appointments
For practices using eForms, they can now create a new status or assign an existing status to be automatically added to a patient's next appointment once an eForm for this patient has been processed.
CBA Smart Health - Remove mandatory health fund, card number, series to commence transaction
Scheduled Reports - User Interface improvements
Appointment Book - Print Conflicts in Templates
Handling Deceased Patients - Head of family, Appointments
Improve D4W eServices - eAPPT/Conflicts Management Console UI
21 x Optimisations and / or bugs squashed
- Smart Health - Terminal Credit payment Type not applied to invoice after Claim
- New status type "eForms" - incorrect behaviors with multiple eAppt made 8
- Change font in window 'eForm access code generate'
- Appt Book: Team Book - Error on Modify
- Appt Book: day parameter
- Appt Book - Problem with Refresh
- Appt book - Elements of the window "Set appointment status types"
- Appt Book - Unknown status for booking
- Surcharge not working with Location Based fee levels
- 3D Charting - crashing in build 5311
- Scheduled Reports - "Item performed on patients" report shows no data on build 5311
- BIM - KPI-01 Report load time fix
- Automation - ID of recall set appears in "Update recall date" form
- eForms - Generate access code
- eForms - retrieve forms for selected patient issues found
- eForms - displays patient`s conflict after resolving that conflict in eAppointments
- eForms - Problem receiving eforms
- eAppt - sync problem
- eAppt - D4w cannot create appointment from eAppointment
- eAppt - Cancelling eAppt booking by D4w
- eServices - Processing a communication problem
Build 5311
DVA - Update items with $0 Fee
For customers with DVA Online module, items with $0 fee (e.g. D061, S061) will be updated to $1 after the upgrade, so users don't receive error when submitting the claim from D4W.
When 'Contents' dialog/list box is open (in Sterilisation tab > Autoclave Cycle dialog; or in Clinical Notes when Sterilisation radio button is selected), users need to enter the sterilisation package content associated with the Bar Code. Once this dialog box is open, the Contents type drop list will be in focus by default. Users can type in the first letter of the required Content Type, select the Type then click OK to complete entry. This will result in a faster workflow.
PDF Option added to Scan in Documents Manager
Scan documents into a patient's file via Document Manager > Capture from Scanner, PDF option has been added to the 'Save as' dropdown list.
CMS Message Updated at 'Duplicate Patient Records Merge'
When merging duplicate patient records via Patients tab > Patient menu > Duplicate Patient records merge, if CMS (Centaur Mediasuite) is installed, users will receive one message with only one option (OK), click OK and all CMS images will be copied to the designated patient's file. In previous build, 2 options were shown in this message (Yes and No), users may click No by mistake.
Optimise staff dropdowns for large Databases
For large databases - especially Multi-Location databases, in Appointment Book, when selecting Provider or Staff from relevant droplist (e.g. For Provider list or Appointed By list), the system will only fill the list of Providers/Staff according to the Logged on Location and Active Providers/Staff for this location. This will cut down the time spent on opening an appointment.
Optimised Speed
8 x faster >"Invoices + Receipts" Report one day/all providers
200+% faster > Report "Items Performed on a Patient"
VistaSoft (VS) 3.0
New X-ray link by Duerr Dental
- Unexpected Event when Activate DVA Online
- Cosmetic issue - "Start/Access to D4W" form that hides behind the splash screen at startup
Build 5269
Prompt to enter Patient Mobile
A new general setting has been added to this build. Once turned on, the users will receive a prompt to enter a Mobile number if failed to do so when creating a new patient (including creating an appointment for a new patient, and creating a file for a new patient).
The general setting is in Location Setup > General tab > Patients group > Prompt to enter Mobile on New Patient Creation = Yes
Allow multiple eSystems
A new general setting has been added to enable Practices to setup 1 or more eSystems available at a location.
Search Group or User in Security tab
For practices with a long list of Groups/Users/Super Groups in Security tab, now it is possible to search for a particular group or user or super group. Simply type in the name in Search area then click Find, the desired group or user will show
Phase/Visit Subtotals added to Case Presentation template
Treatment plan Phase/Visit subtotals have been added to 'Treatment Plan Items' input field. In Treatment Plan Case Presentation letter, the subtotal of each phase/visit will show.
A new version of D4W Mobile App is now available.
Update the App directly from your device.
SMS Patients directly from Appointment or Patient details in the Mobile App.
Instructions: D4W Mobile App: SMS Patients
Build 5203
Update Items for ADA 13th Schedule
As of 01/07/2022 the 13th edition of the Australian Schedule of Dental Services and Glossary will come into effect.
Prescriptions Per Provider Report
A new report that shows prescriptions issued within a period of time, grouped by Providers or by the medication prescribed. - Prescription by Provider/Medication Report
Appointment Book Cancellation List – Make Notes Editable
Notes can be added to cancellation records to help manage follow ups. See the Add Notes to Cancellations section of this article - Using the Cancellation List
Appointment Class Reports - Add Security
It is now possible to add security on accessing Appointment Class Report and Appointment Class Report (non-financial). Only authorized personnel can run and view these reports.
SMS: Send SMS on Check Out
SMS can be sent to patients when they are marked as Checked Out in Appointment Book.
Add Medicare IRN and Expiry date fields
Medicare IRN and Expiry Date can be added to the patient's file.
IRN - Maximum 2 numeric characters
Valid to - Maximum 7 characters and must follow the format MM/YYYY
Payment Surcharge - Make Payment Method Surcharges Mandatory
Payment method surcharges can be setup as mandatory. When processing a payment with surcharge, users must agree to the surcharge to complete the payment. Otherwise, an alternative payment method must be selected.
Ensure Newly Created Providers and Staff are not hidden in Security
When a new Provider or staff is added, their names are shown in Security tab automatically.
Automation: Interface and Batch Enhancements
For Multi-location databases, a Location filter is added in Batches sub-tab. This allows the users to view automation batches from their selected location.
After an automation batch is enabled, users can still check the schedule by clicking Check Upcoming Run Dates.
Treat NULL and Blank as equivalent tick box is added in Automation Simple Queries.
End of Insurance Year (Automation) - The Insurance Plans are now sorted in alphabetical order.
Hide Inactive Providers in Banks tab
Once a Provider is deactivated in Providers tab, they will be hidden in Location Management > Banks tab. They will be automatically removed from the Bank redirections list and Providers list within Banks tab.
To view these Providers again, select Operations menu > Show inactive providers as well, their names will show in Providers list
The following issues have been resolved in the upgrade.
- eChat messages not archiving
- Error when copying an appointment book
- Optimization remove reason from presets in appointments and templates - CHECK
- Smart Health - Medicare button doesn't show from 'Create Itemised Invoice' - CHECK
- WordLink Error 13
Build 5125
The Communication Log report generates a list of all communications sent and received to and from a patient.
New vertical scrollbar to select multiple location
To ensure users can easily select a location when working in multi-location environments with many locations a scrollbar has been introduced to the login page.
Appointment Notes Character Increased
The notes section in the appointment allows for up to 500 characters.
Remove Inactive Provider/Staff from Security List
When making a Provider/ Staff inactive, their Dental4Windows security will automatically be denied access in Security.
Import Fees from an External Source
This feature allows individual fee levels to the exported and the same Fee Period to be imported into D4W.
Automation Loading Performance
The batches sub-tab initial date is set to Week to date as the default to allow better performance when accessing the Automation tab.
New x-Ray link: Meyer
A new x-Ray link is available to link to Dental4Windows.
D4W Mobile VPN client Installer Increased security
Additional firewall blocking rules have been added to D4W Mobile to increase the client's security.
D4W Mobile access restriction via D4W security settings
A new Security mode/action has been added in Dental4Windows to restrict which D4W users can connect to D4W Mobile.
D4W Marketing - Campaign Response Rate Report
This report shows insight into the effects of Marketing campaigns on revenue generation.
- Mobile VPN client Installer increased security
- Delete Patient message needs fixing
- Email Address is Cut off in Sent To Email
- "Fees" mode - Cosmetic issues in the "Preferred Provider scheme" form
- Patient email field mandatory but it is possible to create a new patient without an email address
- Message "HICAPS Claims were not completed" does not appear when starting D4W
- Error in the "First seen date" field
- Prescriptions displaying Patient's State twice instead of Postcode
- Smart Health - Medicare button doesn't show from 'Create Itemised Invoice
- Jeeve Analytics - Additional column: Actual created date in the invoices and receipts report
Build 5029
The Cancellation List can be accessed via an icon on the toolbar.
When hovering the mouse over the item description in the Appointment Book, Charting, Treatment Plan and Treatment tab the description of the item will pop up.
Practices set up Public Holidays when adding Fee surcharge for services performed on those days however, this feature can also be utilised when using the Automation system where batches will be sent # workdays before a public holiday.
This enhancement also allows for multi-Location practices to set server workdays if the server is in a different state from the practice location.
Patients with multiple appointments in one day within one or across multiple Appointment books can be set up to receive one or multiple SMS.
When sending manual appointment reminders via email the system will use the template from Mail Merge Setup.
The Queries module is now able to edit the items to triggers when running a query on the patient's last scale and clean by using the Recalls Mail Merge Setup
Treatment notes history can be locked after 24 hours.
Users have the option to choose which date is entered in the Treatment tab when an item is copied/moved to the Cancellation List.
The Tooth column in Treatment Plan and Treatment tab allows for up to 20 characters to be entered.
A filter has been added to the SuperGroup feature to allow a quick search of a group.
A new x-Ray link is available to link to Dental4Windows.
For more information on Jeeve Analytics platform click here.Build 4965
New and Enhanced Features
Adjusted GAP Processing feature will ensure the providers are charging the preferred provider fee agreed by the Health Fund
Clinical notes cancellation confirmation window
Teeth Notation Options
Setup default for Patient Categories
Setup default Patient's Category for new patients also when created from the Appointment Book.
Nonstandard Slot Security
Security is available to add Nonstandard Slot in the Appointment Book
Location list in Group Invoices
When working with Group Invoices the location can be selected
The invoice ID is included in the Total Receipts reports
The Invoice ID number is showing when exporting Total Receipts and Total Receipts with Provider reports.
Microsoft Active Directory / LDAP Authentication Integration
Dental4windows now supports Microsoft Active Directory Authentication and LDAP Authentication for their users.
For setup contact Centaur Support. D4W MS Word Link- Letters opening as .DOCX extension
Letters are now saved in the newest Microsoft word link format.
Setup Provider to only see their own Appointment Book
Add DOB to Prescriptions
The date of birth can be added to the Medicare Computerised Prescription
D4W Marketing - Handling Patient's with no Address
Patients who are set to receive letters but do not have an address are no longer included in the D4W Marketing exports.
The following issues have been resolved in the upgrade.
- Fees mode - Issue in "Preferred Provider scheme List"
- Intermittently, some SMS replies not being received into D4W
- Automation mode - Issue with "Update Recall Sets/Types"
- Your Computer Identification Number (CIN) is: <unknown>" message shown
- An unexpected event...: message appears when trying to change period of "Patient category".
- NDP: PDF file doesn't open in "Documents mgr" tab
- Treatment done report under 'Patient Consolidated report' not word wrapping
- Problem with "New Patient" status and eAppt following D4w upgrade
- Unexpected event error when previewing automation SMS template
- When in 2D chart mode, when conditions are on a tooth and that tooth is removed, conditions remain on screen
- Issues with "HICAPS" method of payment
- "Receipts" tab - issue with EFTPOS e-Payment and deposit
- HICAPS e-payment - D4W is crashing, if trying to cancel HICAPS e - payment.
- It is impossible to select/unselect treatment record after set 'ADA' item in 'Pre-select Invoice items' window.
- eSystems: Tyro - incorrect service date sent for Medicare Easyclaim transactions
- D4W Marketing - Phone List Export Format
Build 4911
The following issues have been resolved in the upgrade.
D4W crashes on exporting a template in the Fees tab
Build 4897
This report has been enhanced to include Treatment Plan notes
Setup default for Patient Categories
Setup default Patient's Category for new patients.
Professions List
The Professions List under Staff and Provider's tab will no longer contain User Groups to stop security groups being changed from those tabs.
E-mail field in Providers, Staff / Lab Staff tabs
A field to collect the e-mail address for providers, staff and lab staff has been added to their respective tabs
Treatment Plan Print out
The word 'Quote' has been added to the Treatment Plan printout as per the Australian Tax Office guidelines.
Link Fee level to Insurance Funds
Ability to link Fee levels to Insurance Funds
Queries Automation is available for all countries
The Queries Automation is now available for all Dental4Windows users
Print Group Invoices
Those using Group Invoices will be able to print a list of all invoices showing in this tab
Search Patient's Insurance Plan
When setting up the patient's file an Insurance Claim, users have now the option to search from a drop-down list or dialog. This feature is useful for UAE D4W Users.
DVA 2020 Fee Schedule Update
The new 2020 DVA Fee Schedule has been uploaded in Dental4Windows to allow existing DVA Online users to update the new fee schedule
Add Patient Communication Items in Patient’s Treatment for Recalls sent via D4W Marketing
Automatically add Recall item to patients treatment when a recall is sent via D4W Marketing
National Dental Plan: The name Certegy has been replaced by NDP or Humm throughout Dental4Windows
In Dental4Windows in General Settings changes can be made to the Default Deposit%, Establishment Fee and Monthly Fee without the assistance of Centaur Staff
National Dental Plan: Patient's Fee display
The patient fees have been updated on the Treatment Plan footer and at the Submit NDP Application.
National Dental Plan: Increase to deposit field
The deposit field in the NDP Treatment Plan printout can display deposit with amounts greater than six characters.
National Dental Plan: Auto-adjustment of the deposit
To avoid submitting an application with a borrowing amount that exceeds $12000.00 and being declined, the deposit field will auto-adjust to increase the deposit to ensure the borrowing amount does not exceed $12000.00
The following issues have been resolved in the upgrade.
- Network conflicts since D4w upgrade to 4778
- Automation: Allow Notification Email Address to send to domains with numbers
- Issue with Comparing Perio Charts showing incorrect data
Build 4841
Dental4Windows i6 Version
The new D4W version is available in this build
- System upgrade to Sybase 17 database engine
- Increase security that keeps your database safer
New templates has been added to the D4W Marketing Portal
Reactivation E-mails - available on manual and automated Queries
An enhancement has been made to the Unallocated Deposits Report for Multi-location environment to display deposits for individual as well as all locations when the Reversal feature is turned on
When adding a medication to the prescription the words "Free Text" will display to align with Medicare guidelines
Input Field doesn't display correctly in SMS Preview
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