Setup & Manage Sterilisation Features in Dental4Windows

Setup & Manage Sterilisation Features in Dental4Windows

Listed below are instructions on adding or editing an autoclave and deleting or marking an autoclave as inactive. 

Setup Sterilisation Module

Notes
Once the Sterilisation module has been activated by Centaur, it is recommended the following preferences and setup is completed to ensure the onboarding of the module is effective. 
Dental4Windows can work with autoclaves that generate their own labels (e.g. Lisa), but are not recommend as they do not generate unique labels for each pack. Dental4Windows/PracticeStudio can generate labels that are just as cost effective.
The recommended label is Avery J8651 Inkjet or L7651EV, dimensions are: 38.1mm x 21.2mm, 65 labels per sheet.

Add an Autoclave to Sterilisation

All autoclaves must be added to the database. 
  1. Go to Location Management > Sterilisation tab
  2. Autoclave menu > New
    1. Location: Select the location, if applicable
    2. Name: Enter the name of the Autoclave
    3. Make: Enter the make details
    4. Model: Enter the model details
    5. Serial: Enter the serial details
    6. Notes: Add special notes about the autoclave

Add Sterilisation Pack Contents List

The contents of sterilised packs are entered into Dental4Windows via the System Tables.
This allows the user to identify the instruments that have been are scanned into an autoclave cycle.
Info
This suggestion list will help users setting up the Sterilisation Pack Contents. 

Set an Item Number to Record Sterilisation Packs on a Patient

When Sterilisation is activated, a new item number, STERI, is added to D4W. The item will automatically open the Clinical Notes window to the Sterilisation section, saving the user time in having hide other sections. Only one item can be marked as such, however other items can still record sterilisation entries. 
The below instructions are on how to mark and item as the Sterilisation item. 
  1. Go to Location Setup > Items tab
  2. Select the item
    1. Financial Details sub-tab
    2. Tick Sterilisation

Set Barcode Preferences

The following settings are related to sterilisation tracking barcode scanners. 

Setup Labels to Include Cycle and Expiry Date 

Notes
Note: This feature will be available in Build 6334
Sterilisation labels can be setup to include autoclave used for cycle, date of cycle and expiry date of processed instrument pack. 
As this setup will require labels to be printed after each cycle and not in bulk, a label printer that allows for single labels on a roll can be used to reduce wastage of unused labels. 

To setup & activate the feature
  1. Go to Location Setup > General tab > Group: Other
    1. Sterilization module allow non-unique barcodes input > select No
      Alert
      The above setting must be set to NO for the feature to work
    1. Sterilisation: Include Autoclave, Cycle & Expiry Information > select Yes
    2. Sterilisation: Number of Months after Cycle Date is the Expiry Date > enter required number of months (default 3)

Generate and Print Sterilisation Labels

Dental4Windows can work with autoclaves that generate their own labels (e.g. Lisa), but are not recommend as they do not generate unique labels for each pack. Dental4Windows/Practice Studio can generate labels that are just as cost effective.
The recommended label is Avery J8651 Inkjet or L7651EV, dimensions are: 38.1mm x 21.2mm, 65 labels per sheet.
  1. Go to Location Management > Sterilisation tab
  2. Autoclave menu > Generate & Print Labels
    1. Label Type: Select the relevant labels
    2. Bar Codes
      1. Initial: This will either be locked or open, depending on the setting (see link below for more information)
      2. Amount: Enter the number of labels to generate
    3. Address Position: Change the position of the barcode; only do this if test show it is needed
    4. Font: Change the size of the font if needed
    5. Print Setup: Ensure the correct printer is selected
    6. Click Print

Manage Autoclaves

Edit an Autoclave's Details

Existing autoclaves information can be update following the below steps. 
  1. Go to Location Management > Sterlisation tab
  2. Select the autoclave to be edited from the Autoclave list   
              
  3. Autoclave menu > Edit
    1. Make changes to the details
    2. Click OK     

Make an Autoclave Inactive

When an autoclave has been used, it cannot be deleted, therefore it should be made inactive to prevent users from entering details against it. 
  1. Go to Location Management > Sterilisation tab
  2. Select the autoclave to make inactive from the Autoclave list 
       
  3. Autoclave menu > Edit
    1. Remove tick from Active
    2. Click OK

Delete an Unused Autoclave

An autoclave can only be deleted if no records have been entered against it, otherwise it will need to be made inactive. 

  1. Go to Location Management > Sterilisation tab
  2. Select the autoclave to make inactive from the Autoclave list         

  3. Autoclave menu > Delete
    1. Click Yes to delete, or No to cancel

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